PRIVACY POLICY
1. Controller
The controller responsible for data processing on this website is:
BotReburn
Owner: Ronny Paulik
Regenwalder Str. 5
30629 Hannover
Germany
E-Mail: info@botreburn.ai
2. General Information on Data Processing
We process personal data only to the extent necessary to provide a functional website, to handle inquiries, and to ensure security and stability.
Data processing is carried out in accordance with the General Data Protection Regulation (GDPR).
3. Hosting and Server Log Files
When visiting our website, information is automatically collected by the hosting provider. This includes:
IP address
Date and time of access
Browser type and version
Operating system
Referrer URL
These data are used exclusively for technical provision and security of the website.
4. Contact Form
If you contact us via the contact form, the data you provide (e.g., name, email address, message) will be processed to handle your request.
These data will not be shared without your consent.
5. Google reCAPTCHA
We use Google reCAPTCHA to protect our forms. Provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
reCAPTCHA checks whether data input is made by a human. This involves processing data such as IP address, mouse movements, and time spent on the website.
More information:
https://policies.google.com/privacy
6. Cookies
Our website uses cookies and similar technologies.
Some cookies are technically necessary to ensure proper functionality. Others may be used to analyze or improve our services.
Where required, cookies are only used with your consent.
7. WhatsApp Contact
If you contact us via WhatsApp, your phone number and message will be processed.
Provider is WhatsApp Ireland Limited.
Please note that data may also be processed outside the EU.
More information:
https://www.whatsapp.com/legal/privacy-policy
8. Embedded YouTube Videos
Our website includes embedded YouTube videos. Provider is Google Ireland Limited.
When playing a video, YouTube may collect information about your behavior and set cookies.
More information:
https://policies.google.com/privacy
9. OpenAI / Custom GPT
Our website offers access to a Custom GPT powered by OpenAI.
When using this feature, data may be transmitted to OpenAI, including usage data and entered content.
OpenAI operates as an independent service provider with its own privacy policies.
More information:
https://openai.com/privacy
10. Data Flow and Processing at BotReburn
At BotReburn, we follow a clear principle: data minimization, transparency, and maximum control.
Initial Data Collection (IONOS – Germany)
All data submitted through our website (e.g., seller, buyer, or contact forms) are initially processed on secure IONOS servers located in Germany.
Data is stored there for a maximum of 48 hours.
Data Review and Reduction
Within this period, all sensitive personal data is removed, including:
ID documents and identification data
uploaded files and verification documents
birth dates and sensitive identifiers
BotReburn retains only the data necessary for communication and transaction processes.
Retained Data
First and last name
Email address
Phone number
Internal Secure Storage (Offline System)
The remaining data is transferred to an internal, non-networked storage system.
This system is intentionally isolated from the internet to ensure maximum security.
Data is stored for up to one year to support transaction and verification processes.
Contact Form Specific Handling
Data submitted via general contact forms:
is deleted within 48 hours if no further communication occurs
is retained only as long as necessary in case of ongoing communication
These data are not transferred to internal offline systems.
Core Principle
We follow a strict principle:
as little data as possible
as long as necessary
as secure as possible
This structured data flow is an integral part of the BotReburn Trust Verification Framework.
11. Your Rights
You have the right to:
access your stored data
correct inaccurate data
request deletion of your data
restrict processing
object to processing
data portability
You also have the right to lodge a complaint with a data protection authority.
12. Updates and Changes
This privacy policy is currently valid and may be updated if necessary.